Privacy Policy

Privacy Policy (Recruitment activities)

July 19, 2023 Enacted and effective

Kyoto University Innovation Capital Corporation ("Kyoto-iCAP") has established the following privacy policy regarding the handling of personal information of applicants in connection with its recruitment activities, and will handle such personal information in accordance with this privacy policy, paying close attention to the management of personal information. In addition, Kyoto-iCAP may establish a separate privacy policy for the handling of personal information of employees and officers of Kyoto-iCAP in relation to the handling of personal information in individual activities other than recruitment activities of Kyoto-iCAP (investment business, fee-charging job placement business, etc.), and in these cases, Kyoto-iCAP shall handle personal information in accordance with such In such cases, Kyoto-iCAP will handle personal information in accordance with the relevant privacy policy.

Compliance with Laws and Regulations

Kyoto-iCAP is committed to the realization of the protection of personal information, and is therefore committed to the protection of personal information in accordance with the Act on the Protection of Personal Information (Act No. 57 of 2003, hereinafter referred to as the "Personal Information Protection Act"). The Kyoto-iCAP complies with the Act on the Protection of Personal Information (Act No. 57 of 2003, hereinafter referred to as the "Personal Information Protection Act"), government guidelines, and other relevant laws and regulations to realize the protection of personal information. Kyoto-iCAP complies with the Act on the Protection of Personal Information (Act No. 57 of 2003), guidelines of various ministries and agencies, and other related laws and regulations. In addition, the definitions of terms used in this Privacy Policy shall be in accordance with the Personal Information Protection Law.

Handling of Personal Information

Kyoto-iCAP will establish a management system for the protection of personal information in accordance with the actual conditions of business operations, and will handle acquired personal information appropriately and carefully in accordance with internal rules and regulations.

Acquisition of Personal Information

Kyoto-iCAP acquires personal information through legal and fair means.

 

For example, Kyoto-iCAP may collect the following types of personal information

• Contact information such as name, address, telephone number and e-mail address
• Date of Birth
• gender
• nationality
• Information such as work history, motivation, qualifications, and annual income, etc., which are included in resumes and CVs, as well as tests conducted at the time of employment.
• Application history and selection results in the employment selection process

Kyoto-iCAP may request personal information from applicants through resumes and CVs, and may also ask applicants to provide information that Kyoto-iCAP deems necessary for the selection process. Kyoto-iCAP may also obtain personal information about applicants from recruiting agents and other parties.

 

Kyoto-iCAP does not collect, use, or provide information on race, ethnicity, social status, family origin, legal domicile, place of birth, other matters that may cause social discrimination, thoughts and beliefs, or labor union membership.

Purpose of Use of Personal Information

Kyoto-iCAP handles applicants' personal information for the following purposes

• Selection of applicants
• Inquiries, responses and communications regarding your application
• Management of reapplications, including whether or not they are reapplied.
• If the applicant is hired, personnel and labor management
• Contacting or sending information about future selection for applicants who have declined or were not selected for Kyoto-iCAP
• Review and consider future recruitment and hiring practices

Kyoto-iCAP shall use or provide the personal information of applicants for the purpose of fair employment selection.

Provision of Personal Data to Third Parties

Kyoto-iCAP will not provide personal data to third parties, except with the consent of the applicant or as permitted by law.

Measures for Safety Management

To ensure the accuracy and security of personal data, Kyoto-iCAP will take reasonable measures against risks such as unauthorized access to personal data and leakage, loss, or destruction of personal data.

 

Supervision of employees and contractors

Kyoto iCAP will provide its employees with the necessary education and training to ensure the implementation of security control measures and other appropriate handling of personal data. In the event that Kyoto-iCAP outsources all or part of its handling of personal data, Kyoto-iCAP will select a party that is recognized as handling personal data appropriately, and will properly stipulate in the outsourcing contract security control measures, confidentiality, conditions for re-consignment, and other matters concerning the handling of personal data, and will exercise necessary and appropriate supervision. The Company will implement necessary and appropriate supervision.

Continuous Improvement of the Management System for Personal Information Protection

Kyoto-iCAP will strive to continuously review and improve its management system for personal information protection in order to maintain it in the best possible condition.

Disclosure, Correction, Suspension of Use, etc. of Retained Personal Data

If Kyoto-iCAP receives a request from an individual for disclosure, correction, addition, deletion, suspension of use, elimination, suspension of provision to a third party, notification of the purpose of use, or disclosure of records of provision to a third party of retained personal data held by Kyoto-iCAP in accordance with the Personal Information Protection Law, Kyoto-iCAP will respond appropriately in accordance with the Personal Information Protection Law after confirming the identity of the individual making such a request. Upon confirmation of the identity of the person making the request, we will respond appropriately in accordance with the Personal Information Protection Law. For further details, please contact the following contact point.

Contact us

For inquiries regarding the handling of personal information, please contact the following
Kyoto University Innovation Capital Corporation Administration Department
International Science Innovation Building, Kyoto University, 36-1 Yoshida Honmachi, Sakyo-ku, Kyoto 606-8317, Japan
TEL 075-753-5303
e-mail info*kyoto-unicap.co.jp (Please change "*" to "@".)